Oct
1
2011

Time Management

To get more done in less time, you have to make choices and keep tract of where your time is going.
Time management requires the ability to decide what is important, both at work and in your personal life.

Objectives
1. Identify situations when your time is not well spent.
2. Set goals and priorities for how you wish to spend your time.
3. Identify techniques that will help you better manage your time.

Managing time is a good way to ensure that your day runs smooth.

What are the benefits of time management?
– reduce stress
– have more energy
– be more productive
– be more reliable
– become more organized
– control interruptions
– concentrate better

No two people have precisely the same idea of what contributes perfect time management.

There is no one perfect way.

Ultimately, each person has to decide what works best.

The deciding factor is simply whether your use of time brings you satisfaction, enables you to meet your obligations, allows you to enjoy your family and loved ones and allows you to take care of your health.

Basic Princples of Time Management
– Take Time to Plan and Organize. By taking the time to plan ahead and organize your day, you can often minimize unnecessary interruptions. Allow time for the interruptions, crises, and delays that can arise during the day. If you cannot eliminate interruptions, make the interruptions as short as possible.

– Set Goals. Set goals which are specific, realistic and achievable. Setting goals helps give you and your life direction.

– Make and follw a list of Priorities. Some people find it helpful to prioritize their lists with numbers, the alphabet, or by highlighting higher and lower priorities in different colors.

-Keep your eyes open for shortcuts. The longer you have been doing the job, the more you will benefit in finding new ways to improve your routine and streamline procedures.

Finding, adapting, and applying efficient new techniques not only saves you time, but also cuts down on your overall workload.

– Avoid being a Perfectionist. Sometimes, it is simply not worth the effort to make things perfect. Take a look at the time involved and weigh that against the benefit of “perfection.” Evaluate if the extra time it will take to make something look or be “perfect” was really worth it.

– Avoid Procrastination. To conquer procrastination, break tasks into smaller tasks and do just one task or set a timer and work on the task for just 15 minutes. By doing a little at a time, eventually you will have reached a point where you will want to finish what you started. Putting things off seldom improves the quality of your work.

– Be discipline with Paperwork and E-mail. The objective is to handle each piece of paper or e-mail only once. Deal with it by choosing one of these four options:
1. Act on it immediately. Read it and reply to it.
2. Pass it on to someone else. Clearly communicate to the person what you want to happen and by when.
3. File it immediately, or have a file basket and a regular time established for filing so that “busy work” does not interrupt you unnecessarily.
4. Delete it or throw it in the wastepaper basket.
Don’t be tempted to keep it “just in case.” Be ruthless in throwing out paperwork and e-mail you do not need. If you allow these pile up, filing them becomes a large task that can lead to procrastination or a sense of being overwhelmed.

– Under Promise and Over Deliver. When scheduling your time, it is a good idea to slightly overestimate the time you think a job will take in order to ensure you can deliver on time.

– Schedule leisure activities and free time. The best time management plans encompass your whole day, rather than just your working hours. Set aside time for family, friends, exercise, special interests nd projects instead of scheduling these things for “whatever time is left.”
This will enable you to refresh yourself and is the key to a good balance of work and play time.

– Set Limits. When someone asks you to do something that you really don’t have time to do, politely but firmly say no.
Don’t allow yourself to feel guilty about taking time for your, your work, or your personal priorities.
Working longer and longer hours can upset the balance between work and leisure that is essential to your health and well-being.

– Reward Yourself. Promise yourself a reward for completing each small task and celebrate your accomplishments when you complete a big job.
Keep promises to yourself and reward yourself for doing so.
Doing this, will help you maintain the necessary balance between work and play and also helps you accomplish what you have set out to do.

– Taking Action. Once you have set your goals, figure out where your time is currently spent and decide on a plan that will help you to reach your goals.
Determine what actions you need to take to carry out your plan. Some things will take longer than you planned. Some new tasks will emerge.
There will be distractions that will take your attention from your work, but don’t be discouraged.
The important thing is that you do the very best you can to follow your plan and complete your goals.

Nicetas

About the Author: Nicetas Juanillo

Writing makes me happy away from home. My website is where you can find my tips about lifestyle, health and other issues. I also have books on my site that you can read to know more

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